You can create a multicast presentation broadcast that can schedule and transmit up  to 15 participants using PowerPoint. All the participants have access to a shared location on a network. Microsoft Outlook is used to schedule the broadcast and to notify the participants. The Systems' Administrator or the user can determine whether to use e-mail feedback or to send audio or video. You cannot use more than 15 participants without the use of a NetShow Server, otherwise you will affect performance during a broadcast. You must install NetShow if you have more than 15 participants.

Presentation Broadcast

  1. Open a presentation file (name.ppt).
  2. Click SLIDE SHOW on the PowerPoint menu bar, point to ONLINE BROADCAST, then click SET UP AND SCHEDULE. If the broadcast presentation components have not been installed, a dialog box will appear for the components'  installation. Click YES to install the components. You will require your  Office 2000 installation disk.
  3. Click the SETUP AND SCHEDULE A NEW BROADCAST radio button; click OK.
  4. In the SCHEDULE A NEW BROADCAST dialog box, click the DESCRIPTION tab. Fill in information for Title, Description, Speaker, and Contact.
  5. Click PREVIEW LOBBY PAGE tab to preview page.
  6. Click the BROADCAST SETTINGS tab. Click the SEND AUDIO and SEND VIDEO check boxes. Click the VIEWERS CAN EMAIL check boxes, and type your email address. In the Recording section, click the RECORD THE BROADCAST AND SAVE IT IN THIS LOCATION check box, and type the path  of the shared directory where you want to save the broadcast.
  7. Click SERVER OPTIONS from the BR0ADCAST SETTINGS tab.
  8. Section Step 1: Location for the presentation broadcast (eg., C:\ WEBCAST
  9. Section Step 2: Provide information about the NetShow server or service provider (eg., Server Name: BROADCAST).
  10. Click OK.

Broadcast Schedule

  1. Click SLIDE SHOW, point to ONLINE BROADCAST.
  2. Click SETUP AND SCHEDULE.
  3. Click SETUP AND SCHEDULE A NEW BROADCAST radio button.
  4. Click OK.
  5. Click the DESCRIPTION tab.
  6. At the bottom of the dialog box, click the SCHEDULE BROADCAST tab. Microsoft Outlook will start (If Outlook is the default mail/scheduler client).
  7. Click FILE on the Outlook menu. Point to NEW, and then click MEETING REQUEST.
  8. Click the APPOINTMENT tab. Select the THIS IS AN ONLINE MEETING USING check box. Click NETSHOW SERVICES in the list box ( This assumes that you are using NetShow). 
  9. Provide the names of the parties that are participants to the broadcast in the TO text box. Example, Glenn Knapp (E-mail); Jay Sit (e-mail)...
  10. Provide a description of the broadcast in the SUBJECT text box.
  11. Click the REMINDER check box. Click the AUTOMATICALLY START NETSHOW WITH REMINDER check box.
  12. Provide the physical address of the event on the network or Internet in the EVENT ADDRESS text box.
  13. Provide the start and end times in the appropriate list boxes.
  14. Fill in any other desired options. Click SEND. Exit Outlook. Close the presentation. Exit PowerPoint.

 

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